Creighton University

When hiring a student, supervisor must submit PR-2S hiring form, W-4 tax withholding form, Direct deposit authorization and I-9 Employment Eligibility form. When completing the I-9, you must witness student’s CU ID or driver’s license AND a social security card or birth certificate, or US passport. If a student is already in the payroll system from other CU employment, we don’t need W-4 or I-9. Call us if you’re not sure. 280-2457.  All hiring forms for students are available at http://www2.creighton.edu/studentemployment/hiringmaterials/

International Students may work a maximum of 20 hrs/wk during the school year, and 40 hrs/wk over breaks.   When completing the I-9 Federal Employment Eligibility verification form for International students, supervisors must view and  attach a copy of the student’s I-20, US VISA and I-94 to the I-9 form.   International students should check with the Office of International Programs for additional information about employment restrictions and tax status.  IP students will need to obtain a valid Social Security number at time of hire.  SSA offices are located at 7100 W. Center Road in the MidAmerica Plaza building, second floor.

All student earnings (Federal Work Study  & University Employment funded ) are taxable and must be reported on student’s tax return. Payroll will mail every student who worked a W-2 in late January or early February. If a student didn’t get a W-2, they should request one from payroll. Call 402-280-2769.

Students are exempt from FICA withholding (7.65%) as long as they are enrolled at least part time.

Federal Work Study earnings information will be e-mailed to the designated department supervisor every pay period.  These reports will also indicate FWS  $pay rates, $award amounts and $balances remaining.  Supervisors should share this information with their FWS student workers.  Students can view their up to date FWS earnings through their Student Self Service web site.  Follow the Financial Aid links to award history and look in the paid to date column.  Both supervisors and students will be e-mailed when they have reached their FWS earnings limits.  At that time, their FWS timesheets will stop and students should be taken off work schedules.  Departments always have the option of hiring students who have run out of FWS funds.

Earnings reports for University employment (UE) students are not available to the Student Employment Office.  Each department should have access to running their Payroll distribution report at will to see non-FWS student earnings.  Check with the Controller's office if you need authorization to run this report.  It is available through the web based Discoverer reporting tool.

Student employees do not qualify for sick,vacation or holiday pay. Overtime pay ( time and one-half) is mandatory for any hours worked over 40 in one week, regardless of how many departments student works in. (If a student worked 20 hrs for you and 25 for another CU dept. , the combined total is 45 hours. Overtime will be paid for 5 hours.)

All grant-funded positions (200000 # series) must be approved by Grants Administration prior to hire.

Employing department is responsible to ensure that student workers who are exposed to blood, blood products, or body fluids at work receive the Hepatitis immunization series. Check with CU Environmental Health and Safety for more information, 546-6400.

For more in-depth information, go to the Supervisors handbook at http://www2.creighton.edu/studentemployment/resources/employeehandbooks/supervisorhandbook/