Creighton University

The Office of Medical Education, in the persons of the Associate Dean for Medical Education [Bill Jeffries], the Component I Director [Floyd Knoop] and the Component I Coordinator [Jayne Murray], will work with you to make your course a pleasant experience for all concerned. The office works with all the first year courses, which means that preparation for one course may coincide with the end of a previous course. Therefore, to insure that the Medical Education staff can provide optimal assistance, we request that you follow the timeline below, which is designed to prevent simultaneous urgent requests for assistance.

1. Contact faculty to arrange/confirm participation in the  course.
Change from the previous year presents the greatest  challenge: 

 

• Replace departing faculty. The Medical Education staff can  help you identify faculty to fill vacant slots in your course. To recruit  new faculty for your course, secure the agreement of the new faculty member  and the appropriate division and department chairs.
  (Note: before July of  each year, the Department of Medicine plans its rather complex budget around  the teaching commitments of each of its 11 divisions [Allergy and  Immunology, Cardiology, Dermatology, Endocrinology, Gastroenterology,  General Internal Medicine, Hematology/Oncology, Infectious Diseases,  Nephrology, Pulmonary-Critical Care Medicine, Rheumatology]. Changes in  teaching commitment after this time require shuffling the department  budget.)

 

2. Prepare a tentative course schedule showing the commitments of  each faculty member in lecture, small group, labs, multi-disciplinary  conferences, exams, etc. Jayne Murray [M1] will provide you with a copy of  last year's schedule transferred to the new academic year. 

 

• Circulate this draft schedule among your faculty and request  feedback and agreement from each faculty member.

• Return the revised schedule to Jayne Murray before the Educational Policy Committee meeting the second week of June highlighting  requirements for room reservations for small groups, labs, etc. This is  particularly important this year, as construction will make early  reservation a must.

 

3. Have a course meeting if you have not had one since the end of  last year's course. Jayne Murray [M1] can help arrange this with your faculty.  Use the meeting to 

 

• get faculty suggestions for improvements

• discuss any changes in the course

• introduce new faculty

• finalize the course schedule

• review the student evaluations from the previous year

• remind faculty to revise objectives, update lecture notes and  reading assignments, review test items.

1. Submit final, proofread, version of updated course materials  (course policies, schedule, objectives, reading assignments, lecture notes, lecture handouts) to  Jayne Murray [Ml] for duplication and distribution. This will complete your  course syllabus.

 

2. Submit revisions of course website materials (syllabus,  presentations, etc.) for web posting if applicable to your course.

1. Meet with faculty to choose cases. The major disciplines  (clinical medicine, pathology, pharmacology, and physiology) should be  represented. Complete or assign the write-up of the student handout (case  details and questions), and the facilitator script and instructions. Identify  slides and other appropriate audiovisual material that illustrate the case,  and prepare a slide key. 

 

• The Office of Medical Education may be able to help identify  cases and supporting materials. Cases from previous years and a bank of  pathology slides are available.

 

2. One month before the small group or conference, send us  supporting material that needs to be scanned into computers or otherwise  manipulated.

 

3. Two weeks before the small group or conference, all  materials should be proofread, corrected, and the final version returned for  duplication and distribution. The students need these materials well in  advance to prepare the cases. 

 

• If you prefer to distribute the student handouts with the  course syllabus, final copies should be submitted with the other course  materials two weeks before the start of the course.

1. Ten days before the quiz, be sure all quiz items, with  answers, have been submitted in electronic format (i.e. word processor file or  e-mail) to the Office of Medical Education for entry into the test item  bank

 

2. Seven days before, the quiz should be printed out for  proofreading and correction.

1. Seven days before the exam, make sure all items, with  answers, have been submitted in electronic format (i.e. word processor file or  e-mail) to the Office of Medical Education for entry into the test item  bank.

 

2. On the Tuesday or Wednesday before the exam (assuming a Monday exam)  a copy should be printed out for proofreading and correction.

 

3. On the Tuesday or Wednesday before the exam, meet with  course faculty and the component director to review the test to address errors  and verify the balance of exam content.

4. On the Wednesday before the  exam, return the corrected exam copy to the Office of Medical Education.

 

1. On the afternoon of the exam, the Medical Education staff  will have the preliminary exam results and item analysis. Please be available  to review this item analysis to pick up any problems with the answer key  BEFORE the Exam Comment Session.

 

2. Within a week of the end of the course, Jayne Murray will  schedule a meeting among the course director and appropriate course faculty,  the component director, and student representatives to consider student  comments on the exam questions. Please plan on being available for this  meeting.

 

1. Report/approve final course grades to the Office of Medical  Education. The office will e-mail grades to students.

 

2. Review the results of the course evaluation after the Office of  Medical Education delivers them.

 

3. Within three months, prepare an annual report for the Evaluation  Committee, as described in the Guidelines for Course Directors.