Paid Time Off
Sick Leave
Benefit-eligible, full and part-time employees accrue sick leave from the first day of employment. Employees are not eligible to use sick leave until completion of 90-days of employment or re-employment.
- A sick leave balance, expressed in hours, will appear on the deposit advice the pay period following the completion of 90-days of employment.
- The available sick leave hours are updated each pay period to reflect sick hours taken and additional hours earned.
- Unused sick leave will accrue up to a maximum of 240 hours (30 days).
- The employee will not receive any pay for hours missed if sick leave hours are not available.
- Unused sick leave hours are not payable at the time of retirement or separation of service.
Accrued sick leave may be used for the following reasons:
- Personal illness. If an illness extends beyond three days or the employee is hospitalized, the employee should apply for protection under the Family Medical Leave Act (FMLA). It is the supervisor's responsibility to immediately report potential FMLA situations to Human Resources.
- Illness of a member of the immediate family when the employee's presence and assistance is necessary in an emergency situation. Immediate family is defined as a spouse, dependent children, and parents (including parents-in-law). The employee should return to work when the crisis or emergency has passed. With coordination and approval from the employee's supervisor, accrued vacation time may be used after the emergency situation has subsided and the family member needs further care. The employee should apply for FMLA in a situation involving extended care.
- Sick leave hours may be used for doctor or dental appointments and to accompany dependent children or spouse when the employee's presence is necessary. These appointments must be coordinated and approved by the supervisor in advance. Appointments need to be made at a time that presents the least amount of inconvenience or interruption to the office.
Level A - H and X | Level F - M | |||
|---|---|---|---|---|
Work Status | Accrual Rate Per Pay Period | Total Hours Accrued per Year | Accrual Rate Per Pay Period | Total Hours Accrued per Year |
Full time 12 MO | 8.00 | 96 | 3.69 | 96 |
Full time 11 MO | 7.33 | 88 | 3.69 | Determined by # of pay periods individual is paid |
Full time 10 MO | 6.67 | 80 | 3.69 | Determined by # of pay periods individual is paid |
Full time 9 MO | 6.00 | 72 | 3.69 | Determined by # of pay periods individual is paid |
3/4 time 12 MO | 6.00 | 72 | 2.77 | 72 |
3/4 time 11 MO | 5.50 | 66 | 2.77 | Determined by # of pay periods individual is paid |
3/4 time 10 MO | 5.00 | 60 | 2.77 | Determined by # of pay periods individual is paid |
3/4 time 9 MO | 4.50 | 54 | 2.77 | Determined by # of pay periods individual is paid |
1/2 time 12 MO | 4.00 | 48 | 1.85 | 48 |
1/2 time 11 MO | 3.67 | 44 | 1.85 | Determined by # of pay periods individual is paid |
1/2 time 10 MO | 3.33 | 40 | 1.85 | Determined by # of pay periods individual is paid |
1/2 time 9 MO | 3.00 | 36 | 1.85 | Determined by # of pay periods individual is paid |
Regardless of work status, level or pay frequency, the maximum balance for sick leave is 240 hours.
Vacation
Benefit-eligible, full and part-time, 12-month employees accrue vacation hours from the first day of employment. Employees are not eligible to use vacation until completion of six months of employment or re-employment. The employee will not receive any pay for hours missed if vacation hours are not available. Requests for vacation must be approved by the immediate supervisor.
A vacation balance, expressed in hours, will appear on the deposit advice the pay period following the completion of six months of employment. The available vacation hours are updated each pay period to reflect vacation time taken and additional hours earned.
Unused vacation time may be accrued up to a total of twice the annual rate. Vacation time does not accrue beyond the eligible number of hours.
Vacation rates for levels A through C and X: | ||||||
|---|---|---|---|---|---|---|
Full Time | 3/4 Time | 1/2 Time | ||||
Length of Completed Service | Annual Vacation | Accrual Rate per Pay Period | Annual Vacation | Accrual Rate per Pay Period | Annual Vacation | Accrual Rate per Pay Period |
After 6 Months | 160 hrs | 13.34 | 120 hrs | 10.00 | 80 hrs | 6.67 |
Vacation rates for (exempt) levels D and E: | ||||||
Full Time | 3/4 Time | 1/2 Time | ||||
Length of Completed Service | Annual Vacation | Accrual Rate per Pay Period | Annual Vacation | Accrual Rate per Pay Period | Annual Vacation | Accrual Rate per Pay Period |
After 6 Months | 60 hrs | 10.00 | 45 hrs | 7.50 | 30 hrs | 5.00 |
After 1 Year | 120 hrs | 10.00 | 90 hrs | 7.50 | 60 hrs | 5.00 |
After 5 Years | 136 hrs | 11.34 | 102 hrs | 8.50 | 68 hrs | 5.66 |
After 10 Years | 160 hrs | 13.34 | 120 hrs | 10.00 | 80 hrs | 6.67 |
Vacation rates for (non-exempt) levels D and E: | ||||||
Full Time | 3/4 Time | 1/2 Time | ||||
Length of Completed Service | Annual Vacation | Accrual Rate per Pay Period | Annual Vacation | Accrual Rate per Pay Period | Annual Vacation | Accrual Rate per Pay Period |
After 6 Months | 60 hrs | 4.62 | 45 hrs | 3.46 | 30 hrs | 2.31 |
After 1 Year | 120 hrs | 4.62 | 90 hrs | 3.46 | 60 hrs | 2.31 |
After 5 Years | 136 hrs | 5.23 | 102 hrs | 3.92 | 68 hrs | 2.61 |
After 10 Years | 160 hrs | 6.15 | 120 hrs | 4.62 | 80 hrs | 3.08 |
Vacation rates for exempt (monthly) levels F through M: | ||||||
Full Time | 3/4 Time | 1/2 Time | ||||
Length of Completed Service | Annual Vacation | Accrual Rate per Pay Period | Annual Vacation | Accrual Rate per Pay Period | Annual Vacation | Accrual Rate per Pay Period |
After 6 Months | 40 hrs | 6.67 | 30 hrs | 5.00 | 20 hrs | 3.34 |
After 1 Year | 80 hrs | 6.67 | 60 hrs | 5.00 | 40 hrs | 3.34 |
After 5 Years | 96 hrs | 8.00 | 72 hrs | 6.00 | 48 hrs | 4.00 |
After 10 Years | 120 hrs | 10.00 | 90 hrs | 7.50 | 60 hrs | 5.00 |
After 15 Years | 160 hrs | 13.34 | 120 hrs | 10.00 | 80 hrs | 6.67 |
Vacation rates for non-exempt (bi-weekly) levels F through M: | ||||||
Full Time | 3/4 Time | 1/2 Time | ||||
Length of Completed Service | Annual Vacation | Accrual Rate per Pay Period | Annual Vacation | Accrual Rate per Pay Period | Annual Vacation | Accrual Rate per Pay Period |
After 6 Months | 40 hrs | 3.08 | 30 hrs | 2.31 | 20 hrs | 1.54 |
After 1 Year | 80 hrs | 3.08 | 60 hrs | 2.31 | 40 hrs | 1.54 |
After 5 Years | 96 hrs | 3.69 | 72 hrs | 2.77 | 48 hrs | 1.85 |
After 10 Years | 120 hrs | 4.62 | 90 hrs | 3.46 | 60 hrs | 2.31 |
After 15 Years | 160 hrs | 6.15 | 120 hrs | 4.62 | 80 hrs | 3.08 |
Holidays
The established holidays are:
- Independence Day
- Labor Day
- Thanksgiving Day
- Day after Thanksgiving
- Christmas holiday break (the University is closed during the period from Christmas Eve through New Year's Day)
- Good Friday
- Memorial Day