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Replaced
Computer Re-Distribution Policy
Creighton College
of Arts and Sciences Faculty and Staff computers in
the Creighton College of Arts and Sciences are replaced on a regular
cycle. The machines that are replaced
are re-distributed in this manner: Preparation
A replaced machine should have all
user-generated documents, images, and files removed before
re-distribution. The responsibility
for ensuring that this occurs is borne by the individual whose computer has
been replaced, in cooperation with the technician who moves that person’s
files to the new machine. A faculty
or staff member electing to transfer the files without assistance bears sole
responsibility for deleting the files from the replaced machine. A replaced machine should also
have all user-installed software removed before re-distribution. University-licensed software that is machine specific – such as MS Office – need not
be removed from machines that are remaining on campus. However, machines to be distributed
off-campus should have this licensed software removed. The operating system that came
with the machine, or for which the department subsequently paid for an
upgrade, need not be deleted under any circumstances. Department
Once the replaced machine has
been prepared for re-distribution, the faculty or staff member to whom it
belonged should contact his or her department chair, who will confer with other
members of the department to determine if there is a need for that computer
within the department (as a work-study station, part-time faculty machine,
etc.). If there is such a need, the
department chair should make arrangements to have the machine moved to the
appropriate station or office.[i] Once the machine has been moved, the
department chair should send a brief email to the PC Support Coordinator,
indicating the serial number of the computer that was moved and its new
location. If there are tags on the
replaced computer, they should remain on the machine. College
If the department chair
determines the department does not need the replaced machine, then she or he should
contact the PC Support Coordinator, indicating that a machine is available
for distribution on a wider basis.
Based on the age and condition of the machine, the PC Support
Coordinator may make an announcement to other departments in the College,
informing them of its availability. Another
department chair may then request the machine for his or her department, to
be used and placed in the manner mentioned above. If there are no departments
interested in the machine, or if the machine is too old to be advertised, the
PC Support Coordinator will make the machine available to faculty and staff members
of the College for individual use, with the offer being made to the faculty
or staff member who last used the machine.
Machines cleared for individual use in this way are offered
free-of-charge. University/Other
If there are no individuals in
the College interested in taking the machine, it will then be offered to
Creighton faculty and staff members in other University departments or to
charitable organizations (as identified and approved by Creighton
Purchasing). Disposal
Finally, if there are no
individuals or charitable organizations interested in the machine, the
department chair should work with the PC Support Coordinator to arrange
transportation of the machine to the loading dock at Purchasing (19th
and California Streets) for possible re-use of parts or reclamation of
minerals. Record Keeping In addition to removing appropriate
files and software (see Preparation above), anyone preparing a machine
for off-campus use or for recycling should remove the Creighton University
inventory tags from the machine and send them, together with a written record
of the relevant serial numbers (please do not remove any serial number
labels from the machines), to the PC Support Coordinator for the College’s records. Exceptions
Variations from these procedures
can only be made with approval of the Dean.
Effective date: July 25, 2003 [1] If a machine redistributed in this way replaces a still older
machine, then the older machine will in turn become subject to this policy as
a “replaced machine.” |
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