Pcard/Credit Card
· Using your University credit card (Pcard) can make purchasing small dollar purchases more cost effective for the University.
· Using a Pcard is accepted by most vendors and will immediately commit the University to paying for the expense. It is imperative that all departmental personnel verify the availability of budgeted funds before using the card.
· Each time the credit card is used, the charge slip should be returned to the department custodian along with the supporting receipt describing the item(s) purchased with the card.
· Every month, the department custodian should:
1. Balance all of the receipts on file against the online monthly statement and the Disbursement Log to ensure the accuracy of the billing
2. Complete a Credit Card Disbursement Authorization form, attach original invoices over $1000, all lodging receipts and the printed pcard statement.
3. Obtain appropriate approvals and submit it to the Controller's Office for processing two weeks before the due date.
To obtain a University Purchasing card (Pcard or Credit Card) and for more information about using the credit card, see the Purchasing website.